Professional Practice Toolkit

The following professional materials are designed as ready-to-use resources to help healthcare professionals implement key strategies for educating adults about the importance of vaccination and improving adult vaccination rates. This page contains general adult vaccination resources as well as resources specific to pneumococcal disease prevention.

Adult Vaccination Resources

Adult Vaccination Appointment Reminder Cards
This can be placed on the back of appointment cards (either mailed or handed to patients) to remind patients about the importance of vaccination.
Appointment Reminder Cards

Adult Vaccination Immunization Tracking Forms
Compilation of adult vaccine tracking forms and resources
Immunization Tracking Forms

Adult Vaccination Office Closed Script
If your practice has an existing "office closed" recording, it can be tailored to highlight important adult vaccination messages. This suggested script can be incorporated within the office's main recording, urging patients to be proactive about their health by asking about vaccination.
Office Closed Script

Adult Vaccination On Hold Script
This script can be customized and recorded as the message patients hear when they are on hold to schedule an appointment or to speak with office staff. This reinforces the need for vaccination and reminds patients to schedule an appointment.
On Hold Script

Adult Vaccination Patient Fact Sheet
This fact sheet is designed to give patients some "at a glance" facts about vaccine-preventable diseases and why vaccination is important. Making this available to patients in your waiting room may help reduce the time you need to spend explaining about vaccines and the diseases they prevent.
Facts About Adult Vaccination

Adult Vaccination Patient FAQs
This document is designed to inform patients about the current vaccine available to protect adults against serious infectious diseases, and to answer questions they may have about adult immunization. This comprehensive document can be given to patients who want more information than is available in the fact sheet.
Adult Vaccination FAQs

Adult Vaccination Poster and Tabletop Tent Card
The poster and tabletop tent card can be used to remind patients and office staff about the importance of vaccinating adults to prevent serious infectious diseases. They can be prominently displayed in waiting rooms to encourage patients to ask about immunization. They can also be displayed at the local pharmacy near the pharmacist's window or in any other healthcare setting where patients may be receptive to such reminders.
Poster
Tabletop Tent Card

Adult Vaccination Practice Newsletter/Web Article
Healthcare practices with a website or patient newsletter can use this article to further educate patients about the importance of adult immunization against infectious diseases.
Practice Newsletter/Web Article

Adult Vaccination Reminder Postcards
These postcards can be mailed to appropriate patients to remind them to schedule an appointment with their healthcare provider. The language can be cut and pasted onto a stock-paper postcard or incorporated into a pre-existing mailing and distributed to patients. Some printers have the capability to print double-sided, otherwise, print first side, flip page, and then print the other side. Avery labels also contain postcard printing templates.

Adult Children of Older Parents
Mail to adult children of older patients to schedule an appointment with their healthcare provider.
Adult Patients 
Mail directly to adult patients to schedule an appointment to get vaccinated against serious infectious diseases.

Adult Vaccination Sample Standing Orders
Standing orders allow non-physicians to vaccinate patients based on specific criteria developed and approved by an authorized prescriber of medical care. Standing orders have been shown to have significant impact on improving vaccination rates. View sample standing orders that you can use as models in developing your own.

Related Links
Comprehensive list of additional resources and tools

Pneumococcal Disease Resources

Pneumococcal Disease Patient Fact Sheet
An overview of pneumococcal disease causes, symptoms, and prevention. Having these resources available in your waiting room or sharing them with patients in advance of their visits may help to educate them and reduce the time you need to spend explaining the disease and the vaccine.
Addressing Common Questions about Pneumococcal Vaccination for Adults
Patient Fact Sheet
Patient Fact Sheet (Spanish)

Pneumococcal Disease Top Five Reasons Fact Sheet
Resource to communicate with patients about the dangers of pneumococcal disease
Top Five Reasons for Adults to Get Vaccinated Against Pneumococcal Disease
Top Five Reasons for Adults to Get Vaccinated Against Pneumococcal Disease (Spanish)

Pneumococcal Disease Fact Sheet for Immunizers
Overview of facts about pneumococcal disease and prevention in adults for healthcare professionals
Fact Sheet for Immunizers
Fact Sheet for Immunizers (Spanish)

Adult Pneumococcal Vaccination Guide for HCPs
Outline of pneumococcal vaccination recommendations to aid in screening adult patients and assessing their pneumococcal vaccination needs
Adult Pneumococcal Vaccination Guide

Pneumococcal Disease Expert Q & A
Interactive Q & A featuring answers from a panel of experts to commonly asked questions about pneumococcal disease

Pneumococcal Disease Waiting Room Poster
Hang this poster in your waiting or exam rooms to remind patients and staff to think about pneumococcal and other vaccines adults need to protect themselves
Waiting Room Poster
Waiting Room Poster (Spanish)

Pneumococcal Disease Immunization Assessment Tool for In-Office and Web/e-Mail
Assessment tool designed to help patients take an active role in understanding their risk for pneumococcal disease. The In-Office version is designed to be available in the waiting room for patients to complete onsite. The Web/e-Mail version is designed for& your practice website or for e-mailing it to patients in advance of appointments.
Immunization Assessment Tool for In-Office
Immunization Assessment Tool for Web/e-Mail

Immunization Assessment Tool for In-Office (Spanish)
Immunization Assessment Tool for Web/e-Mail (Spanish)

Pneumococcal Disease Reminder E-mail
Customizable e-mail to be used as a reminder for patients to make an appointment to consider all adult vaccines
Reminder e-Mail
Reminder e-Mail (Spanish)

Pneumococcal Disease Newsletter Template
Article that can be formatted on your letterhead, posted to your website, printed and distributed to patients in your office, or added to your practice newsletter. This is a customizable template and there are spaces for you to insert your name or the name of your practice. You may wish to customize it further, as needed.
Newsletter Template
Newsletter Template (Spanish)

Pneumococcal Disease Disparities Information for Patients
There are racial and ethnic disparities in pneumococcal vaccination rates among African American, Hispanic, American Indian, and Alaska Native populations. In addition, these populations typically experience more of the chronic health conditions that put them at risk for pneumococcal disease. Below you will find suggested template language that can be incorporated into newsletters, e-mails, or other educational materials for your patients in these populations. The language can be tailored to address specific risks and disparities in your community.
Disparities Information for Patients (Spanish included)

Related Links
Comprehensive list of additional resources and tools

Resources

Immunization Tracking Forms

Compilation of adult vaccine tracking forms and resources